Spread across three stages the programme at MEET South West 2019 is designed to help you create even better events.

09:00 – 10:00

10:00 – 16:00
Exhibition and Programme (See below)

16:00 – 18:00
Networking drinks

10:00 – 10:45
Event trends and opportunities in the South West
With organisations looking to deliver impact and personal connections while at the same time demanding real return on investment from their events, how should event managers be planning for the future?

In this opening session representatives from the region’s Destination Management Organisations (VisitWiltshire, Destination Bristol and Visit Bath) will share key market insight and highlight the event trends they are seeing locally and internationally. Drawing on examples from across the South West this session will showcase the strengths of the region, the power of the local event industry and the opportunities for event planners, agencies and businesses.

David Andrews, CEO, VisitWiltshire
Kathryn Davis, Head of Tourism, Destination Bristol
Neil Priscott, Head of Marketing, Visit Bath
11:00 – 11:45
Knockout marketing for events
Adam will discuss the importance of making the right first impression, giving real life examples of where perceptions and reality vastly differ. In particular the session will highlight the need for a clear and coherent message when marketing events if your audience is to understand its value and ensure attendance.

Adam’s session will make you think about how you are perceived and question whether your marketing is making an accurate impression of what it is you offer. It will give you a chance to examine what others think of you and why you cannot assume that your marketing messages are truly appreciated by your audience. Tips and takeaways will allow you to refine your message and ensure it is appropriate to your audience, making sure delegates feel they have received value.

Adam Baggs, Creative Director and Founder, Soaring Worldwide
13:00 – 13:45
Seeing is believing
Magical entertainments from Adam Richards, one of the region’s best magicians.

Adam Richards, Adam Richards Magic

14:00 – 14:45
Professional development and the value of a mentor
After many successful years in event management Charlotte entered the Fast Forward 15 mentorship programme for women in the events industry. The programme provides an opportunity to be mentored, encouraged and advised by an industry expert for one year.

In this session Charlotte will discuss her experience with mentoring; the reasons behind entering the FF15 programme; what she’s gained from the programme so far and how she feels it will help her in the future. Charlotte will also share her top tips when looking for a mentor and how to get the most from the mentor/mentee relationship.

Charlotte Boaden, Engagement and Events Consultant, Nationwide Building Society

11:00 – 11:45
Convention bureaux: helping great events happen
Convention Bureaux are tasked with supporting local business events in the region, so how come you’ve never worked with one? In this open session representatives from two of the region’s convention bureaux (Destination Bristol and Visit Bath) will outline what they do, the diverse range of clients and events they support, and crucially – how they help event managers deliver even better events.

Delegates will leave the session with a head full of ideas, insight into what’s possible in the region and how convention bureaux can make your job easier. It’s so much more than venue finding!

Guy Mason, Director, Bath Venue Finder
Kathryn Davis, Head of Tourism, Destination Bristol
12:00 – 12:45
Key principles in delivering great events

In this frank presentation Ben will consider the common themes and principles required to deliver great events; drawing on experience gained working with global leaders and mass participation events for 500,000, through to the delivery of Bristol’s year as European Green Capital.

Sharing insight into many high profile events – this will be an inspiring (and eye-opening!) session.

Ben Hardy, Managing Director, Richmond Event Management
14:00 – 14:45
Event technology: what’s new, what’s old, what’s coming next
Event technology knows no bounds. From facial recognition and AI to RFID and the (humble) event app – the possibilities are endless. But what’s possible is not always practical, and what’s practical is not always useful.

In this session self-confessed event technology nerd Paul Harris will introduce some of the cutting-edge tech used in events today, identifying trends and the not-so trendy, sharing predictions of what is coming next, and looking at how we can all use tech to make our events more successful.

Paul Harris, Senior Solutions Consultant, Aventri
15:00 – 15:45
Films worth making – getting the most out of your event films

“Our event was great. If only we had filmed it.”
“We filmed our event but it didn’t come out very well.”
“We talked about doing a live stream but we had too many other things to think about. It was just too much hassle.”

This session is designed to ensure these aren’t the kind of comments flying around after your next event. We will unpack the key things you need to be thinking about in order to get the most out of your live events filming, covering;

  • What makes a great events film?
  • Shooting Smart. How to plan the filming for your event.
  • How to make the most of resources, making the best decisions and common pitfalls.
  • Fast turnaround pros, cons and considerations.
  • Live coverage options
  • Live streaming in a nutshell

Whether you are a seasoned events organiser or marketing professional who has made many films before, or whether you are going to be doing it for the first time, this informative and packed session will give you practical tips that will help you get more effective content from your next event.

Richard da Costa, Director, Floating Harbour Films

11:00 – 11:45
Sailing through chaos: secrets to resilient event management
Interested in exploring how to keep your head in the notoriously high pressure world of event management? Lucy’s Sailing through chaos session will provide valuable insights and techniques that harness the strength and control that you need. If true resilience in your professional practise is something that you’d like to build, this hands-on session is a must.
Lucy Duggan, Managing Director, Lightbox Leadership
12:00 – 12:45
“GDPR ate my hamster!” (a look at the effects of upgraded data protection law on the events industry and how companies are adapting)
Mixing the serious task of ensuring compliance with a light-hearted approach, this session will shine a spotlight on GDPR and events – looking specifically at:

  • GDPR myths (consent, email marketing, who/where is in-scope)
  • Common data protection challenges for event and marketing companies
  • What good – and bad – practice looks like

Delegates will leave the session with a list of key data protection risks to look for in their own events and an understanding of how to go about managing them.

Rowenna Fielding, Senior Data Protection Lead, Protecture
13:00 – 13:45
A sustainable state of mind
Ideas, trends and innovations for exemplary events

An effective sustainable event requires real commitment on the part of organisers, as well as state-of-the-art knowledge – and also a degree of creativity and innovation. The most important factor is to be a true champion of sustainability from the outset, always looking to see what can be done better and ensuring a virtuous circle by setting standards for all the companies and organisations involved.

This presentation will cover tips, ideas and trends from the macro to the micro, from creating sustainable policies for events, demanding more of venues and buildings and eradicating waste in everything from ticketing and badging to food and drink provision. Finally, ideas for how to make everyone involved into a champion of sustainability too, helping everyone raise benchmark standards.

Sam Rowe, CEO, Ignition
14:00 – 14:45
Measuring event return on investment
Events can be costly and increasingly command a large part of our marketing budgets. But how do you know whether you’re spending the right amount, in the right places, at the right times, to get results?

This session looks at a few simple ways you can begin to collect meaningful data from your events, pre- and post-event, and use that to determine event ROI and justify your spend. You’ll hear about high-tech and low-tech solutions, with practical examples from real world situations.

Mike Piddock, Founder and CEO, Glisser
15:00 – 15:45
Inclusive events: panels/ #hashtags/ codes of conduct: are your events different enough?
Who are you asking to your events? Who are you not asking? How do people feel when they’re there?

This is a short, sharp exploration into your possibilities in events, events management and the events supply chain to make your events better for everyone.

Instead of beating ourselves (or other people) up about the lack of diverse people visible speaking/ on panels/ in audiences at events, we’ll explore how we can all do more for diversity and inclusion on our own doorsteps.

  • Where am I responsible?
  • What am I doing? What am I not doing?
  • Who’s missing?
  • What’s missing?
  • What can I do about it?

There’ll be questions, examples and actions you can take away to create your best events that include a wider range of people and thinking, so more people feel like they belong in your events and the networks, communities, and supply chains around them.

Helen Farmer, Founder/Director, VoiceByVolume Inclusion Support